Exhibitor manual

This manual provides you all the information to prepare your exhibition participation for WoTS 2020. During your preparation you can check the different topics as displayed in the table of content below.

You can find information on the following topics:

Table of Contents  
General Schedule and Contact
Facility Electricity & Spotlights, Internet & Telecom and Catering
Stand design Standard & Free stand construction, Furniture and Decoration
Hanging wires, columns, and floor Floor & Floor covering, Hanging wires and Columns in halls
IT rental  
Logistics  
WoTS on your own website  
Marketing communication cup Whats is the marketing communication cup, Unique visitor registration link, and Registration
Media partners List of media partners, Official exhibition magazines and Official floor plan 
Online at WoTS.nl Your own company profile on the wots.nl website, Posting news on the website, Banner and Floorplan
Offline Floorplan and Faircom
Stand building regulations  

GENERAL

Schedule

Contact

For all contact details click here.

For further general information please read the FAQ.

FACILITY

Electricity & Spotlights

Standard stand construction (Type Basic, Premium and Professional)

An electrical connection and spotlights are included with your standard construction. Click here to see which electrical connection is included on which type of stand.

Free stand construction

Electricity and spotlights are not included with free stand constructions. You can order electricity for the stand (during the trade fair week) in advance via the webshop of the Jaarbeurs.

You will receive an email from info@wots.nl with the login link for access to the webshop.

Internet & Telecom

You can pre-order your internet and telecom on the stand (during the trade fair week) via the webshop of the Jaarbeurs.

Catering

You can pre-order your catering for the stand (during the trade fair week) via the webshop of the Jaarbeurs.

STAND DESIGN

Standard stand construction – Complete stands
Standard stand constructions can be requested at attractive rates via the organization. We offer complete participation packages for this edition of World of Technology & Science. In cooperation with stand builder Arti’70, the organization offers three standard stand variants. There are various options for furnishing the stands.

Download the form here with standard stand construction.

Click here for more information about stand construction of different types: Basic, Premium or Professional.

If you selected standard stand construction, you will receive information about the stand specifications at a later time.

Free stand construction
The free stand construction is without a standard stand construction. The exhibitor carries out their stand construction themselves. The prices for free stand construction do not include the costs for the visitor registration system.

Click here for more information about the hall specifications for free stand construction.

Furniture

Standard stand construction

You can read here which furniture options you can order for the standard stand construction.

Have you reserved a furniture option, but would you like to change it? Contact the exhibition organization.

Have you not yet reserved a furniture option, but do you want to order it? Contact the exhibition organization.

Do you want to order furniture or other stand fittings that deviate from the standard furniture options? This is possible. We will inform you about this later.

Free stand construction

You can order furniture, kitchen furnishings and other stand furnishing articles in advance via the webshop of the Jaarbeurs.

Decoration

You can order (green) decoration in advance via the webshop of the Jaarbeurs. The (green) decoration is provided by Expoflora.

HANGING WIRES, COLUMNS AND FLOOR

Floor (load and platforms) and floor covering (carpet tiles)

Carpeting

Floor coverings must not be applied to the floor in an adhesive or nail-resistant manner.
You can order floor covering and carpet tiles in advance via the webshop of the Jaarbeurs.

Floor burdening

The maximum permissible load on the floors of the building is approximately 2,500 kg / m². The floors of the halls are finished with a monolith finished concrete floor.

Point load is not allowed; the forces must always be spread.

When entering the hall with a vehicle, please avoid the wells. It is not possible to dig or drill in the floor of the Jaarbeurs complex.

Heightened floor/decking

The use of a raised floor/deck is recommended at stands with water and gas pipes and/or a lot of electrical wiring; the stand builder can advise you on this. When using a raised floor/deck in the stand, the following must be taken into account:
– maximum height 10 cm, measured from the floor of the building up to and including the top of the platform;
– the sides must be closed and neatly finished;
– they must be laid within the building lines of the stand;
– the height of the walls, incl. the raised floor/decking, must be 3.00 m.

Participants who equip their stand with a raised floor are requested to take into account the accessibility of their presentation for the disabled by, for example, the use of beveled sides or making driveways (which must then be sufficiently wide and have no sharp edges), preferably recognizable for these visitors.

Hanging wires

In most parts of the building it is possible to hang stand components on the roof. Dispensation for hanging stand components can be granted up to a maximum height of 6 meters (if the height of the hall makes this possible). For every stand that uses this, we would like to receive a dispensation request, no later than six weeks before the construction period.

You can order hanging supports in advance via the webshop of the Jaarbeurs. The suspension wires are provided by Mansveld. Mansveld is the only one designated to carry out this work for WoTS 2020.

Columns (obstacles) in halls

There are columns in some halls of the building. There is a chance that you have such a column in your stand. The columns (obstacles) are accurately indicated on the floorplan which the organization will sent to you. A separate sketch is referred to for the dimensions of the obstacle in question. The accessibility/signing of fire reels on columns must be guaranteed for fire regulations. In case you can trim these columns and include them as such in your stand design.

The costs associated with replacement or repair of any damage or contamination found by Jaarbeurs Utrecht will be charged to the exhibitor.

IT RENTAL

Rental of IT and multimedia equipment

You can order IT and multimedia equipment via the webshop of the Jaarbeurs.

On May 21, 2020 you will receive an email from info@wots.nl with the login link for access to the webshop.

LOGISTICS

Construction dates

After careful consultation with its partners, the organizing branch organization FHI has decided to move World of Technology & Science and Industrial Processing (WoTS) 2020 to 2021 because of the measures taken in the context of the corona virus.

World of Technology & Science and Industrial Processing 2020 would take place from Tuesday September 29 to Friday October 2, 2020 at the Jaarbeurs Utrecht. The decision to move WoTS to 2021 provides clarity to all exhibitors and visitors to the fair.

Dismantling date

After careful consultation with its partners, the organizing branch organization FHI has decided to move World of Technology & Science and Industrial Processing (WoTS) 2020 to 2021 because of the measures taken in the context of the corona virus.

World of Technology & Science and Industrial Processing 2020 would take place from Tuesday September 29 to Friday October 2, 2020 at the Jaarbeurs Utrecht. The decision to move WoTS to 2021 provides clarity to all exhibitors and visitors to the fair.

Traffic around the Venue Jaarbeurs is supervised by DB SCHENKER. DB SCHENKER uses a timeslot system that ensures smooth trafficflows. If more information is available, it will be published on this page. Each exhibitor will also receive an email on 21 May with more information about.

WOTS ON YOUR OWN WEBSITE

Let your website visitors know where they can meet you at WoTS 2020! We are happy to facilitate you with this.

Exhibition banners

You can download the following banners for your website, your signature or newsletter.

WOTSbanner_728x90 : WoTSbanner 728×90

WOTSbanner_650x250 : WoTSbanner 650×250

WOTSbanner_625x100 : WoTSbanner 625×100

WOTSbanner_500x213 : WoTSbanner 500×213

WOTSbanner_468x60 : WoTSbanner 468×60

WOTSbanner_400x180 : WoTSbanner 400×180

WOTSbanner_360x90 : WoTSbanner 360×90

WOTSbanner_300x250 : WoTSbanner 300×250

WOTSbanner_260x60 : WoTSbanner 260×60

WOTSbanner_120x60 : WoTSbanner 120×60

WoTS_IPbanner_1000x160 : WoTSIPbanner 1000×160

WoTS_IPbanner_625x100 : WoTSIPbanner 625×100

WoTS_IPbanner_400x180 : WoTSIPbanner 400×180

You can add links to thenews items you post on WoTS.nl at your own website.

Do you have questions or do you need other support? Contact Mirjam Beute or Linda Bos.  

MARKETING COMMUNICATION CUP

What is the Marketing Communication Cup?

Exhibitors who attract two hundred visitors or more have a chance of winning the Marketing Communication Cup and with that a discount of up to 60% on the participation costs of WoTS 2022.

To win

All exhibitors can participate in this cup. The winner is the exhibitor who welcomes the most visitors. To keep it fair, the number of visitors is corrected based on the number of m2.

By using the visitor registration link, exhibitors can get a discount on the participation rate for the next edition of World of Technology & Science.

Unique visitor registration link

The exhibition organization offers every exhibitor its own unique visitor registration link. With this link, exhibitors can easily invite their relations for a free visit to the exhibition.

Exhibitors who attract two hundred visitors or more have a chance of winning the Marketing Communication Cup.

This main prices will be divided between three winners.

In addition to a nice cup, the winner receives a 60% discount, the number two receives a 30% discount and the number three wins a 10% discount on the WoTS 2022 rates.

Measuring for the main prize is based on the total number of visitors that actually visited the exhibition

In addition, every participant (with the exception of the three winners) who has more than a hundred visitors, receives a nice box of wine.

Registration

Exhibitors will receive an e-mail with a personal registration link and code. Every visitor who enters your code or registers via your personal link counts for the Marketing Communication Cup. Employees within your own organization do not count.

Exhibitors will receive the link in March 2020. If you have not received this, please contact Mirjam Beute.

FHI, FEDA and Machevo reserve the right to exclude exhibitors from participation, without stating reasons, in particular if they do not meet the conditions for participation.

FHI, FEDA and Machevo are not liable if an exhibitor is excluded from participation for any reason.

MEDIA PARTNERS

List of media partners

For WoTS 2020 we work with a number of media partners. By editorial columns, advertisements, banners, and advertorials, the exhibition, exhibition projects and seminars are brought to the attention of a wide audience. If you are also interested in  cooperating with these media partners, you can contact them.

Click here for a list with media partners and the contacts.

Official exhibition magazines

An exhibition magazine is published per world. These magazines contain information about the exhibition such as the floor plan and an exhibitor list, an overview of the conference program, interviews with speakers, descriptions of the projects and an overview of the novelties.

The official exhibition magazine is handed out to visitors at the entrance of WoTS 2020. These magazines are also sent 3 weeks prior to the exhibition along with specific publications to the subscribers of certain trade magazine. The official exhibition magazines are as follows:

World of Laboratory : LABinsights
World of Automation Process Automation : Process Control
World of Motion & Drives : Drive & Control
Industrial Processing : Fluids Processing and Solids Processing

Official floor plan

NHU Media publishers produce and publish the official floor plan. This floor plan is handed out to the visitors at the entrance to the exhibition. The map is foldable and handy.

ON THE EXHIBITION FLOOR

Visitor registration

Every visitor receives a badge at the entrance with a scannable code. The QR-code contains the information of each visitor. When participating in WoTS 2020, a visitor registration system is included in the participation fee.

The registration system is provided by Marvel.  Marvel offers 3 different visitor registration systems for scanning the visitor badge. You can read more about the different options here.

State your choice here for the registration system.

Login data: You will receive this data by mail on the 6th of March.

Contact: Do you have questions about ordering the registration system? Please contact Marvel.

Register stand personnel

To register your staff and to view the results of the unique registration link, you can log in here. We advise you to register your staff before the start of the exhibition. You will receive this data by mail on the 6th of March.

ONLINE AT WOTS.NL

Your company profile on the WoTS.nl website

After your registration has been confirmed, your organization will receive a mention on our website in the exhibitor overview. This listing automatically links to your personal exhibitor page. This page mentions your organization’s name as standard. However, you can fill your profile with company information, a link to the website, social media accounts and optionally images or a video.

How does this work? Fill in your company profile on the website

You’ll receive an e-mail stating how you can log in to our website to fill or adjust your profile data.

Log in here to Digital Service on our website to complete your profile.

Forgot your password? Click here to request a new password. Your username consists of the email address of your contact person for the WoTS.

Lost your username? Send an email to the exhibition organization.

You can find a manual for completing your profile here.

Posting news on the WoTS.nl website

News items are shown on the WoTS.nl front page. Do you have a news item to inform the visitors? Use this option!

Every registered exhibitor can post news. Registered exhibitors have received an email on March 6 stating how you can log in.

How does this work? Posting news.

Log in to our website. Click the News item in the left menu bar and click Add. Click here for the detailed manual.

Log in here to Digital Service on our website to complete your profile.

Forgot your password? Click here to request a new password. Your username consists of the email address of your contact person for the WoTS.

Lost your username? Send an email to the exhibition organization.

You can find a manual for filling your profile here.

Banner

Exhibitors at World of Technology & Science can further promote their participation in the exhibition by placing a rotating banner (see bottom of this page) with a link on this website. The costs for this are € 350. You can send your logo (600 x 200) by e-mail to info@wots.nl.

Floorplan

Every registered exhibitor and business listing is given a standard listing on the online map that can be found on the WoTS site.

OFFLINE

Floorplan

Every registered exhibitor is given a standard name on the physical floor plan which is distributed at the entrances on the exhibition floor.

The map is provided by NHU Media.

Faircom

Faircom takes care of the promotional expressions around and in the Jaarbeurs. Contact Faircom for the prices and to discuss the possibilities.

An overview of the offer follows.

Contact person: Nick Mouthaan (0) 20 462 0880

STAND BUILDING REGULATIONS

Click here for the complete stand construction regulations.

Damage to the Jaarbeurs Complex

The costs associated with replacement or repair of any damage or contamination found by Jaarbeurs Utrecht will be charged by Jaarbeurs Utrecht to the exhibitor.

Stand construction and type

Separate rules apply for each stand type, which are indicated below. The exhibitor must consult the organizer beforehand whether the rules can be deviated from.

Island stands

Island stands are bounded on all sides by aisles. The maximum building height, including any raised floor, is 3 m. Requests for exemptions must be submitted to the organization at the same time as the stand design (info@wots.nl).

Headstands

Head stands are on aisles on three sides; a rear wall must be placed. The maximum building height, including any raised floor, is 3 m. Requests for exemptions must be submitted to the organization at the same time as the stand design (info@wots.nl).

Corner stands

Corner stands are on aisles on two sides. A rear wall and a side wall must be placed. The maximum building height, including any raised floor, is 3 m. Requests for exemptions must be submitted to the organization at the same time as the stand design (info@wots.nl).

Stand inline

Stands are lined up on one side of an aisle. A rear wall and two side walls must be placed here. The maximum building height, including any raised floor, is 3 m. Requests for exemptions from this must be submitted to the organization at the same time as the stand design (info@wots.nl).

WOTS Partners