General Terms and Conditions for Participation (Online) in the FHI Event

1.1 Registration for participation in the (online) event can only be done through the FHI registration form.

1.2 Participation is on a first-come, first-served basis until the maximum number of participants is reached.

1.3 Registrations above the stated maximum will be registered on a waiting list upon request.

1.4 The participant (exhibitor) will receive an invoice for the participation fee one month before the start of the (online) event. If the participant is charged both fixed and variable costs for an (online) event, the invoice will be sent two weeks after the (online) event.

1.5 The participation costs must be paid according to the payment conditions stated on the invoice. If no specific conditions are stated on the invoice, the participant will pay within thirty (30) days of the invoice date.

1.6 Cancellation of participation is only possible in writing. 'Written' also includes electronic communication.

1.7 Up to four weeks before the start of the (online) event, the cancellation fee is 50% of the participation fee. After that, the full participation fee is due.

If there are insufficient registrations, FHI reserves the right to change the event location or cancel the (online) event. Participants will be notified of this no later than four weeks before the (online) event.

2.2 FHI may, in consultation with the participants, change the date set for the (online) event or decide not to proceed with an (online) event.

2.3 If the (online) event does not take place, the participant will receive a refund of the participation costs already paid, unless there is force majeure and/or unforeseen circumstances; if this is the case, the parties will consult with each other in all reasonableness about the amount of the refund obligation.

2.4 FHI is in no event liable for any damage caused by changes to or cancellation of (the date of) the (online) event.

3.1 The participant who has registered for the (online) event via the registration form will be mentioned as such in communications made by FHI for the (online) event, for example mention of the company name on the website and participant overviews.

3.2 By registering, the exhibitor declares that he agrees with the attached 'Conditions of use of visitor files'. These conditions are intended to guarantee the privacy of visitors. The visitor file (containing name and address details of the company, the name of the visitor and the visitor's e-mail address, and provided explicit permission has been obtained for this) is only provided on the condition that the exhibitor agrees to the attached user conditions.

4.1 Goods are located at the event location and on the associated grounds at the expense and risk of the participant.

4.2 The participant is liable for and must take out adequate insurance against all damage of any kind.

4.3 The participant is obligated to compensate FHI for all damages suffered as a result of a shortcoming attributable to them, including failure to comply, improper compliance, or untimely compliance with any provision of these terms and conditions and/or other regulations and instructions. The participant indemnifies FHI against any claims from third parties, including the event venue.

4.4 FHI is not liable for any damage suffered directly or indirectly by the participant, his staff or visitors, including consequential damage, business damage and damage due to theft, destruction or any other cause whatsoever, unless it can be accused of intent or gross negligence in this regard.

4.5 The participant guarantees that he will not infringe on the intellectual property rights of third parties. The participant will indemnify FHI against all claims from third parties that are based on any (alleged) infringement of such rights.

4.6 The participant is responsible for the content of their presentation and warrants that they hold the rights to the images, texts, and other materials used, including permission from any third parties. The participant grants FHI the right to publish these materials (in whole or in part) as part of the (online) event, both during and afterward, and indemnifies FHI against all claims from third parties arising from this, including all reasonable costs of defending such claims.

5.1 FHI determines the layout and size of the exhibition space made available to the participant.

5.2 The participant is obliged to use the exhibition space allocated to him in a manner that corresponds to the purpose for which it has been allocated to him.

5.3 Placing and distributing materials (flyers, brochures, etc.) on catering terraces, tables, counters and other places outside the participant's exhibition space is not permitted.

GENERAL

1. The Exhibitor processes the Personal Data obtained based on FHI's written instructions as set out in these terms and conditions. The Exhibitor will not transfer Personal Data to other organizations unless required to do so by law. In the latter case, the Exhibitor will inform FHI of the legal provision and which Personal Data will be shared prior to processing.
2. Processor undertakes to make the Personal Data inaccessible to those persons within its organization who do not necessarily need access to the Personal Data to perform their work.
3. Processor guarantees that sufficient technical and organizational measures are taken to ensure an appropriate level of security.
4. Exhibitor will not process or have processed the Personal Data outside the European Economic Area (EEA country) or in a country where an adequate level of data protection is provided without prior written consent from FHI.
5. Exhibitor ensures that its personnel are bound by the conditions included in these terms and conditions.
6. These terms and conditions apply for an indefinite period.
7. The rights and obligations under these terms and conditions may not be transferred by Exhibitor to another party without the prior written consent of FHI.

DATA LEAK(S)

8. The exhibitor must notify FHI of any Personal Data security breach without delay, and no later than 24 hours after becoming aware of it. The exhibitor must notify FHI of this breach: privacy@fhi.nl.
9. Exhibitor shall notify FHI as soon as possible after the notification referred to in paragraph 8 (1) of the (suspected) cause of the infringement, (2) of the (currently known and/or expected) consequence of the infringement, and (3) of the proposed solution. The inability to answer the questions referred to in this paragraph shall not affect the obligation to make the notification referred to in paragraph 8.

REQUESTS FROM THOSE INVOLVED

10. FHI will inform the Exhibitor of requests from Data Subjects to inspect, correct and/or delete the Personal Data.
11. Exhibitor will handle all requests for information from FHI regarding the processing of the Personal Data as quickly as possible.