VSK-Beurs - voor exposanten - FHI, federatie van technologiebranches

Het Paviljoen Gebouwautomatisering, waar innovatie en toekomst samenkomen!

During the VSK fair we proudly present the Building Automation Pavilion: the knowledge and meeting point for everyone working on smart, sustainable and safe buildings.

Here, we combine the strengths of leading brands and experts. Together, we demonstrate what building automation can already make possible today and how it will make a difference tomorrow.

Want to participate in the FHI Pavilion?

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URL

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We would like to participate in the FHI Pavilion at the VSK trade fair*

Yes, we are registering for the FHI Pavilion at the VSK trade fair

Company Name*

Address

Straat + huisnummer Stad County / State / Region Postcode Land

name contactperson*

Voornaam Achternaam

E-mail address*

E-mailadres invoeren E-mailadres bevestigen

Phone number

Marketing contact person name*

Voornaam Achternaam

E-mail address*

E-mailadres invoeren E-mailadres bevestigen

Phone number

Billing address

Street name Address line 2 City Postal Code Country

Please only fill in the information below if the billing address differs from the postal address.

VAT number

Order number/PO number

GENERAL TERMS AND CONDITIONS FOR PARTICIPATION IN FHI (ONLINE) EVENTS*

I accept the following conditions

General Terms and Conditions for Participation in the FHI pavilion at the VSK trade fair
Version 1, May 14, 2025

1. Registration and confirmation
1.1 Participation in the FHI pavilion is open to both members and non-members of FHI.
1.2 Participation is only possible via the official FHI registration form.
1.3 The registration is binding after written confirmation by FHI.
1.4 Entries will be accepted on a first-come, first-served basis until the maximum number of participants is reached.

2. Participation costs and payment
2.1 The participation fee is determined by FHI. FHI members pay a reduced rate; non-members pay the regular rate.
2.2 After registration, the participant will receive an invoice from FHI. Payment must be made within 30 days of the invoice date, unless otherwise stated on the invoice.
2.3 In the event of late payment, FHI reserves the right to unilaterally cancel participation.

3. Cancellation by participant
3.1 Cancellation of participation is only possible in writing (by e-mail or registered mail).
3.2 The cancellation costs are as follows:
– Up to 547 days (1.5 years) before the start of the fair: 25% of the participation fee;
– From 547 to 365 days (1 year): 50%;
– From 365 to 182 days (6 months): 75%;
– Within 182 days before the start of the fair: 100%.
3.3 “Start of the fair” means the first day on which the pavilion can be set up.
3.4 FHI reserves the right to charge additional costs for costs already incurred (such as for collective facilities or stand designs).
3.5 Cancellation does not entitle you to a refund or compensation.

4. Cancellation and changes by FHI
4.1 FHI reserves the right to cancel or modify the pavilion in the event of insufficient participants or force majeure.
4.2 In the event of cancellation by FHI, paid participation fees will be refunded, unless costs have already been incurred for the participant.
4.3 FHI is not liable for any damage resulting from cancellation or modification of the pavilion.
4.4 Reference to Jaarbeurs: In cases of cancellation or changes to the event, FHI may apply the provisions of the Jaarbeurs Terms and Conditions. See Article 6 of the Jaarbeurs Terms and Conditions for the complete cancellation and change policy.

5. Liability and obligations
5.1 Participation is at your own risk. FHI is not liable for any damages or costs arising from the participant's participation in the VSK trade fair, unless there is intent or gross negligence on the part of FHI.
5.2 The Participant is responsible for complying with the trade fair regulations and insurance for damage, loss or theft of goods.

6. Use company data and communications
6.1 Participants agree to the inclusion of their company name and logo in FHI communications relating to the pavilion.

7. Rules of Conduct
7.1 The participant must use the allocated exhibition space properly and exclusively for the purpose for which it has been allocated.
7.2 Distributing materials (flyers, brochures) outside the allocated stand space is not permitted.
7.3 The participant is obliged to adhere to all guidelines and rules of conduct that FHI and the Jaarbeurs establish for the trade fair.

8. Applicability of stock exchange conditions
8.1 The participant is considered a co-exhibitor by Jaarbeurs and is bound by the general terms and conditions of Jaarbeurs for co-exhibitors, including the accommodation regulations and other applicable regulations.

9. Other Provisions
9.1 By registering, participants agree to these terms and conditions.
9.2 In cases not provided for in these terms and conditions, FHI will decide.
9.3 These terms and conditions are governed by Dutch law.

Location

The VSK trade fair takes place at the Jaarbeurs Utrecht. The Building Automation Pavilion is in Hall 9, 09.C060

Sponsor the pavilion

Want to be visible at the VSK trade fair together with other members and contribute to this strong, collaborative platform? We're still looking for sponsors! You can choose from three attractive packages: bronze, silver, and gold.

Bronze – Basic (€800)

Logo on the event website
Mention in the event newsletter (1x)
Logo on sponsor board at the stand

Silver – Extra Visibility (€1,800)

Everything from the Bronze Package, plus:
1 extra social media post
Use coffee or tea
Possibility to give a seminar of 2 x 20 minutes in 1 day

Gold – Premium Partner (€2,500)

Everything from the Silver package, plus:
Additional mention in newsletters and press releases
Logo in the newsletter banner
Use coffee or tea
Possibility to give seminars of 4 x 20 minutes on a maximum of 2 days

Complete the form below to register as a sponsor. For more information, please contact the senior project manager. Xandra Duiveman.

Register as a sponsor

"*" geeft vereiste velden aan

Step 1 of 4

E-mail

Dit veld is bedoeld voor validatiedoeleinden en moet niet worden gewijzigd.

We would like to sponsor:*

Bronze – Basic, €800,- excl. VAT

Silver – Extra Visibility, €1,800 excluding VAT

Gold – Premium Partner, €2,500 excluding VAT

Company Name*

name contactperson*

Voornaam Achternaam

E-mail address*

E-mailadres invoeren E-mailadres bevestigen

Phone number

Billing address

Street name Address line 2 City Postal Code Country

Please only fill in the information below if the billing address differs from the postal address.

VAT number

Order number/PO number

GENERAL TERMS AND CONDITIONS FOR PARTICIPATION IN FHI (ONLINE) EVENTS*

I accept the following conditions

ARTICLE 1. PARTICIPATION, PAYMENT, CANCELLATION
1.1 Registration for participation in the (online) event can only be done by means of the FHI registration form.
1.2 Participation is on a first-come, first-served basis until the maximum number of participants is reached.
1.3 Registrations above the set maximum will be registered on a waiting list upon request.
1.4 The participant (exhibitor) will receive the invoice for the costs of participation 1 month before the start of the (online) event. If the participant is charged fixed and variable costs for an (online) event, the invoice will be sent two weeks after the (online) event.
1.5 The participation fee must be paid according to the payment conditions stated on the invoice. If no specific conditions are stated on the invoice, the participant will pay within thirty (30) days after the invoice date.
1.6 Cancellation of participation is only possible in writing. 'Written' also includes electronic communication.
1.7 Up to 4 weeks before the start of the (online) event, the cancellation fee is 50% of the participation fee. After that, the full participation fee is due.

ARTICLE 2. CHANGING DATE AND LOCATION, CANCELLING (ONLINE) EVENT
2.1 In case of insufficient registrations, FHI reserves the right to change the event location or cancel the (online) event. The participant will be notified of this no later than four weeks before the (online) event.
2.2 FHI may, in consultation with the participants, change the date set for the (online) event or decide not to proceed with an (online) event.
2.3 If the (online) event does not take place, the participant will receive a refund of the participation costs already paid, unless there is force majeure and/or unforeseen circumstances; if this is the case, the parties will reasonably consult with each other about the amount of the refund obligation.
2.4 FHI is in no event liable for any damage caused by changes to or cancellation of (the date of) the (online) event.

ARTICLE 3. PUBLICITY AND VISITOR DATA
3.1 The participant who has registered for the (online) event via the registration form will be mentioned as such in communications made by FHI for the (online) event, for example mention of the company name on the website and participant overviews.
3.2 By registering, the exhibitor declares to agree to the attached 'Terms of Use for Visitor Files'. These conditions are intended to guarantee the privacy of visitors. The visitor file (with name and address details of the company, the name of the visitor and the e-mail address of the visitor, and provided that explicit permission has been obtained for this) is only provided on the condition that the exhibitor agrees to the attached terms of use.

ARTICLE 4. LIABILITY
4.1 Goods are located at the event location and on the associated grounds at the expense and risk of the participant.
4.2 The participant is liable for and must adequately insure himself against all damage of any nature.
4.3 The participant is obliged to compensate FHI for all damage suffered as a result of a shortcoming attributable to him, including failure to comply, improper compliance or untimely compliance with any provision of these terms and conditions and/or other regulations and instructions. The participant indemnifies FHI in this regard against claims from third parties, including the event location.
4.4 FHI is not liable for any damage, directly or indirectly suffered by the participant, his staff or visitors, including consequential damage, business damage and damage due to theft, vandalism or any other cause whatsoever, unless it can be accused of intent or gross negligence in this regard.
4.5 The participant guarantees that he will not infringe on the intellectual property rights of third parties. The participant will indemnify FHI against all claims from third parties that are based on any (alleged) infringement of such rights.

ARTICLE 5. SPECIAL RULES OF CONDUCT
5.1 FHI determines the layout and size of the exhibition space made available to the participant.
5.2 The participant is obliged to use the exhibition space allocated to him in a manner that corresponds to the purpose for which it has been allocated to him.
5.3 Placing and distributing materials (flyers, brochures, etc.) on catering terraces, tables, counters and other places outside the participant's exhibition space is not permitted.

Terms of Use for Visitor Files (see 3.2)

GENERAL
1. Exhibitor processes the Personal Data obtained on the basis of the written instructions of FHI as set out in these terms and conditions. Exhibitor will not pass on Personal Data to other organisations, unless a legal provision obliges it to process it. In the latter case, the Exhibitor will inform FHI, prior to processing, of that legal provision and which Personal Data are shared.
2. Processor undertakes to make the Personal Data inaccessible to those persons within its organization who do not necessarily need access to the Personal Data to perform their work.
3. Processor guarantees that sufficient technical and organizational measures are taken to ensure an appropriate level of security.
4. Exhibitor will not process or have processed the Personal Data outside the European Economic Area (EEA country) or in a country where an adequate level of data protection is provided without prior written consent from FHI.
5. The exhibitor shall ensure that its personnel are bound by the conditions included in these terms and conditions.
6. These terms and conditions apply for an indefinite period.
7. The rights and obligations under these terms and conditions cannot be transferred by Exhibitor to another party without the prior written consent of FHI.

DATA LEAK(S)
8. Exhibitor shall notify FHI without delay and no later than 24 hours after Exhibitor has become aware of it of any breach of the security of Personal Data. Exhibitor shall report this to FHI: privacy@fhi.nl.
9. Exhibitor shall report to FHI, at or as soon as possible after the report referred to in paragraph 8, (1) what the (suspected) cause of the infringement is, (2) what the (currently known and/or expected) consequence of the infringement is and (3) what the proposed solution is. The inability to answer the questions referred to in this article shall not affect the obligation to make the report referred to in paragraph 8.

REQUESTS FROM THOSE INVOLVED
10. FHI shall inform the Exhibitor of requests from Data Subjects to inspect, correct and/or delete the Personal Data.
11. Exhibitor shall handle all requests for information from FHI regarding the processing of the Personal Data as quickly as possible.

FHI Pavilion

VSK Fair

Het Paviljoen Gebouwautomatisering, waar innovatie en toekomst samenkomen!

Want to participate in the FHI Pavilion?

Location

Sponsor the pavilion

Bronze – Basic (€800)

Silver – Extra Visibility (€1,800)

Gold – Premium Partner (€2,500)

Register as a sponsor

Exhibitors