Op- en afbouwinstructies - FHI, federatie van technologiebranches

Reserve a time slot

You need to reserve a time slot for loading and unloading booth materials. It's now possible to reserve a time slot for loading and unloading booth materials for both setup and dismantling days. Log in via the Voyage Control system and reserve your time slot. Don't have an account yet? Then click the 'Register' button in the top right corner. Read the Logistics one-pager carefully before you reserve your time slot.

Construction
The standard stand will be ready for you on Monday, September 22nd, from 7:00 AM. You can set up your stand until 11:00 PM. You must leave the Jaarbeurs grounds at 11:00 PM. From 7:00 AM to 11:00 PM, the grounds are only accessible with a time slot, which can be reserved for both small and large vehicles.

Dismantling
The trade fair's dismantling begins on Thursday, September 25th at 5:00 PM. Dismantling earlier is not permitted. Please ensure your stand is cleared by 11:00 PM.
Between 5:00 PM and 7:00 PM, the loading and unloading zone and the halls are only accessible upon presentation of the exhibitor badge. You may enter the site with small vehicles without a time slot.
From 7:00 PM, the site is only accessible with a time slot, which can be reserved for both small and large vehicles.

When reserving your time slot, please take into account the nearest door number for loading and unloading. View the map here. Please note: without a pre-booked time slot, you will not be able to access the Jaarbeurs loading and unloading zones. Please reserve your time slot well in advance!

Reserve your time slot here Logistics one-pager

Forklift

Using your own forklifts in the exhibition halls is not permitted. Need a forklift? Please contact us. DB Schenker.

More information can be found on the logistics partner page.

Logistics partner

Drop&Go

On Tuesday, September 23, from 8:00 AM to 9:15 AM, you can drop off your small stand materials via the Drop & Go service at Hall 10, door 212. Please ensure a colleague is there to receive the materials and bring them to your stand. After unloading, please drive off the grounds immediately. Reserving a time slot is not required for the Drop & Go service.

Download the entrance ticket for the Drop & Go service below:

Drop & Go Admission Ticket

Exhibitor badge

Starting Tuesday, September 23, at 8:00 AM, you can collect your exhibitor badge at the entrance to Hall 9 by presenting the barcode in your confirmation email or your QR code via the "ticket" button in the FHI Events App. You will need your exhibitor badge daily to enter the exhibition hall. NB! Everyone must collect only their personal exhibitor badge. Anyone registered as a stand attendant will automatically receive confirmation to collect an exhibitor badge.

During the set-up on Monday, you do not need an access pass or exhibitor badge.

Waste disposal

During construction and dismantling, the exhibitor/stand builder is expected to take care of the disposal of his waste. It is not permitted to leave waste in the aisles. The waste can be removed by physically taking all the waste with you and disposing of it outside Jaarbeurs or by renting a container via the Jaarbeurs webshop. The rented container will then be brought to the stand by appointment and will then be collected to ensure the correct waste processing. Other waste processing companies - except for the waste collector hired by Jaarbeurs - are not allowed on the Jaarbeurs complex.

Storage

During the exhibition days, you can store your empty boxes and booth materials free of charge in Hall 10, opposite the Einstein seminar room. This is an unattended service; please do not store valuables here.

You can have large materials stored for a fee at DB SchenkerDB Schenker is the official logistics partner of the Jaarbeurs. DB Schenker provides transport, storage, and rental of various equipment such as pallet jacks, forklifts, etc. Would you like to use this service? Contact DB Schenker via fairs.utrecht@dbschenker.com.

Set-up and dismantling times

Parking

Registration of stand staff